Coordinating contracts, onboarding, and approvals with teams, clients, and suppliers adds a great deal of complexity to day-to-day operations. As work environments become more flexible, document volumes multiply, and maintaining traceability of what has been signed, who has it, and what is pending return becomes a real challenge. Using tools to automate and simplify this administrative burden, such as DocuWare, has already become a best practice in the corporate digital transformation process. And this is where the electronic signature ceases to be an isolated tool and becomes the core of the workflow.
DocuWare: The engine behind your corporate signatures To resolve this operational friction, DocuWare is positioned as one of the most robust propositions on the market. Its core value lies not simply in storage, but in acting as the orchestrator of the entire electronic signature process.
The goal is for your company to have a “digital filing cabinet”. An environment where all documents requiring a signature—whether internal for employees or external for clients and suppliers—automatically flow to the right person, are signed in full legal compliance, and are returned to the archive without anyone having to intervene in the process.
Signature modalities in DocuWare (Under the eIDAS standard) By managing your signatures directly through DocuWare, you integrate solutions that are fully compliant with the European eIDAS regulation. This equips your processes with the highest security standards on the market, allowing you to use the exact modality required for each situation:
- Remote signature: Ideal for when the client or employee is not in the office. DocuWare sends the document, the person reviews it on their mobile or PC, and signs it by validating their identity via a PIN/SMS code. The system automatically collects and archives key legal evidence, such as geolocation and the exact time of signing.
- Centralised signature: Designed for directors or profiles who need to sign many documents at once. Using securely guarded digital certificates, DocuWare allows these profiles to sign in batches quickly and en masse, eliminating their daily bottleneck.
- Biometric signature: The perfect option for face-to-face signing in the office. It is carried out on a tablet, and the system captures infallible physical evidence, such as the speed or pressure of the stroke, instantly linking it to the document in your digital archive.
